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10/14/10



TOWN OF HOPEDALE
78 Hopedale Street - P.O. Box 7
Hopedale, Massachusetts 01747

Tel: 508-634-2203 ext. 212
Fax: 508-634-2200

Board of Water & Sewer Commissioners

Dr. James Morin, Chair
Robert Bird
Aldo Tarca


Hopedale Board of Water & Sewer Commissioners
Minutes of October 14, 2010

The Hopedale Board of Water & Sewer Commissioners met on October 14, 2010 in the Draper Room of the Town Hall.  Members present were Chairperson Morin, and Commissioner Tarca.

Chairperson Morin made a motion to open the meeting at 7:00PM.

Consent Items
Minutes of the September 9th meeting – Commissioner Tarca made a motion to approve the minutes of September 9th, and made unanimous by Chairperson Morin with one spelling correction.


Appointments
  • Don Tata from Tata & Howard – Mr. Tata came before the Board to discuss the letter received by the Town from DEP regarding O&M manuals.  Mr. Tata stated that the original O&M Manual was done back in the 70s’.  Per Mr. Tata, Mr. Cooper, previous water/sewer employee, had asked Tata & Howard to keep expenses low and just put in what needs to be put into the manuals.  They were resubmitted in 09 with the addition of IFAS.  Mr. Tata informed the Board that their normal charge to write O&M manuals is approximately $25,000.  Mr. Tata is frustrated with DEP regarding the wording of the letter.  He stated their goal is to revise what needs to be redone within the next month.  They will discuss this personally with DEP.
Tim Watson stated to the Board that he met with Tata & Howard back in June and they informed him they would check with Ning Chen from DEP.  After approximately a month and a half Tim called Ning Chen and she stated they have yet to speak to anyone from Tata & Howard.  Mr. Tata apologized to Tim and the Board for this.  Mr. Tata informed the Board that he has 3 areas of concern, the Town of Hopedale as a client, how DEP views Tata & Howard and the financial part, this should have been an easy fix.  Chairperson Morin stated to Mr. Tata that he gets bits and pieces of the story but is wondering why this is still not complete.  Chairperson Morin feels there are a lot of loose ends.  Mr. Tata stated that one of the issues has been a communication barrier with Ning Chen.

Since Mr. Tata was at the Board meeting Tim informed him that things are going much better at the site of the new water treatment plant since Dave, from Tata & Howard has been back on site.  Mr. Tata did ask Tim that all emails pertaining to any issues at the site be cc’d to him.  Tim informed Mr. Tata and the Board that Tata & Howard has been with the Town of Hopedale longer than a lot of the employees themselves.  Mr. Tata feels it’s important to keep communications open.  Tim would like the issue with the O&M manuals resolved and receive a great job from DEP.  Chairperson Morin asked Mr. Tata if he figured the manuals would be done within a month.  Mr. Tata stated that they would be cleaned up within the month and to the Town of Hopedale for their review.

Old Business/Correspondence

  • NuWater – Tim informed the Board that we have sent NuWater a revised letter requesting a W9 form, but still no luck.  Chairperson Morin asked that in the future once a company receives the contract we get a completed W9.  Regarding the engineering fees for the soda ash system, Chairperson Morin asked that it be postponed until Commissioner Bird is present.
  • Water Treatment Plant – Tim stated that they would be tying in the final water line next week.  Tim informed the Board that the site is coming along quite well.  Winston Builders are in the process of putting in side panels but noticed that they had lines on them.  Winston Builders called the company that manufactured them and new ones are to be sent.  Tim informed the Board that the filter is in South Carolina, a test is to be run, then it should be shipped up the week of the 22nd.


Managers Update (monthly activities) – Tim stated to the Board that they would be beginning fall sewer maintenance.  He also informed the Board that he had the clutch on the truck repaired.   Tim stated that he would not be in attendance of the November meeting.  


Commissioner Tarca made a motion to cancel the November 7th meeting unless something of importance comes up and made unanimous by Chairperson Morin.

Commissioner Tarca made a motion to adjourn and go into executive session and not to reconvene at 7:35 P.M., and made unanimous by Chairperson Morin.   

The Board signed the payables and commitments.

I attest to the best of my knowledge that this is a true and accurate recording of the minutes of October 14, 2010

______________________________
Timothy Watson, Manager